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Purchasing


Purchasing:
The purchasing system provides an orderly mechanism for managing and controlling the purchase of goods and services and ensuring that terms, prices and quantities shipped agree with the original order.
Purchasing is fully integrated with both accounting and inventory, so that as a purchase order is issued, inventory quantities on order are updated and an accounts payable voucher record is created. As goods are received, perpetual inventory levels are maintained in real-time.
Standard features:
  • Fully integrated with Inventory control and Accounts Payable vouchering
  • Unit of measure conversions enable selling in unit measures different than purchasing
  • Requests for quotations (RFQ) can be automatically generated based on trigger points
  • Purchase order control permits only authorized individuals to issue a PO
  • Generates recurring purchase orders, drop-ship orders, special RFQ and/or estimates
  • Laser printing technology provides high-quality low-cost plain-paper purchase order printing.
  • Purchase order transmittal to vendor via email as HTML, text or PDF.
  • Purchase order can optionally be encrypted during transmission to vendor
  • EDI support: X12, UNEDIfact, TradaCOMS-UK, European Automotive, XML, etc.
  • Purchase orders can be specified for shipping to one or multiple locations
  • Remittance to vendor address, factor, wire-transfer advice, etc.
  • Drop-ship to a customer location or third-party consignee
  • Lot, Serial and expiry date tracking and support
  • Unlimited note support for each line item on a purchase order
  • Purchase orders may include thousands of line items.
  • Purchase order receiving can be by line item, or the entire purchase order
  • Issuing a PO automatically updates quantity on order (QOO) for the appropriate warehouse
  • Receiving a PO automatically reduces QOO and increments Qty Received and Qty on Hand.
  • History "buckets" are automatically updated.
  • Posting receipt of goods updates subsidiary ledger with daily totals for each product group.
  • Subsidiary ledger can be posted to the General Ledger or exported to external accounting program for further analyses.
  • Incoming (expected) purchase order Information available by line item, by location and date
  • Posted purchase order reporting available by vendor, date, product line, etc
  • Exception reports for high/low inventory), back-orders, status, vendor, buyer, etc.
  • Purchasing controls prevent unauthorized individuals issuing a purchase order
  • Optional BAR Code support for receiving and put-away