Payables

Accounts Payable:
Facilitates the timely payment of invoices for goods and services from vendors and service providers. A wide variety of controls including the segregation of duties, are provided to prevent fraud, embezzlement and collusion among payables personnel.

Standard features:

Facilitate cash flow planning with real-time payables aging - including future payables

Initiate invoice payments according to user-defined priorities

Computer assisted matching of vendor invoices against purchase orders and goods received

Payment matching calculates early payment discounts

User definable payment terms, including scheduled payments (dating)

Allows non-check payments of invoices, via wire transfer, credit card

Summary by vendor enables "drill-down" to invoice line item detail - and inventory history.

Unlimited partial payments can be made against open invoices

Warning alerts during purchase order entry when vendor credit limits are exceeded

Check void capabilities streamlines processing for lost checks

Pre-numbered or non-numbered check options

Vendors may be placed on payment hold, purchase hold or both

Vendor lookup by Name, product line, city, state, phone. Partial lookups are supported

No limit to the number of checking accounts

Separation of tasks supports proper governance and strict accounting controls

Data export to spreadsheet for external analysis

Vendor access to view A/P via the web

Vendor document management system maintains purchase, support and service contracts, etc.

Real time "Flash-Report" provides status and balances for Current balance, Net Cash forecasts, approved to pay, Period to date payables, Payments, Discounts and adjustments